Terms & Conditions

Effective Date: July 01, 2025

Wood Notary Services, LLC · https://www.woodnotaryservices.org

Last updated: July 01, 2025

1. Acceptance of These Terms

By accessing or using this Website (“Site”) or booking any service offered by Wood Notary Services, LLC (“Company,” “we,” “our,” or “us”), you (“you,” “user,” or “client”) agree to be bound by these Terms & Conditions (“Terms”). If you do not agree, please do not use the Site or our services.

2. Services Overview

Wood Notary Services provides mobile notary public services, loan-signing services, and related document-support services within Plainfield, Indianapolis, and surrounding Indiana communities. Availability, pricing, and service areas may change without notice.

3. Eligibility

You must be at least 18 years old and legally able to enter contracts to use this Site or schedule services. You warrant that any information you supply is accurate and complete.

4. Appointment Booking & Payment

Booking: Appointments are placed through our online scheduler, by phone, or by email. Confirmation is subject to availability and receipt of any required documents.
Fees: Prices listed on the Site are estimates; final fees depend on document type, number of signatures, travel distance, waiting time, and after-hours surcharges.
Payment: We accept major credit/debit cards, cash, and other methods displayed at checkout. Full payment is due at the time of service unless otherwise agreed in writing.
Late / No-Show: If you are more than 15 minutes late or miss an appointment, a late-fee or rescheduling fee may apply at our discretion.

5. Mobile Service Policies

You must provide a safe, well-lit location and all signers must appear in person with valid, unexpired government-issued photo ID. We reserve the right to refuse service if conditions are unsafe or identification is inadequate; fees for travel already incurred remain payable.

6. Identification & Signature Requirements

Indiana law requires personal appearance of each signer and satisfactory evidence of identity. Acceptable IDs include a state driver’s license, state ID card, U.S. passport, U.S. military ID, or other government ID containing a photograph and signature.

7. Cancellations & Refunds

Client-Initiated: Cancellations made ≥24 hours before the appointment incur no fee. Cancellations <24 hours may incur a $25 cancellation fee plus any documented travel or preparation costs.
Company-Initiated: If we must cancel, you will receive a prompt refund of any pre-paid amount or the option to reschedule without additional charge.

8. No Legal Advice

We are not attorneys. Nothing on this Site or during any notarial act constitutes legal advice. For legal questions, consult a licensed attorney.

9. Privacy & Data Use

Your privacy matters. Our separate Privacy Policy explains what personal information we collect and how we use, store, and share it. By using our Site or services, you consent to those practices.

10. Intellectual Property

All content on the Site—including text, graphics, logos, and photographs—is the property of Wood Notary Services or its licensors and is protected by U.S. and international copyright, trademark, and other laws. You may not reproduce, modify, or distribute any content without our prior written permission.

11. Limitation of Liability

To the fullest extent permitted by law, Wood Notary Services, its owners, employees, and agents will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits or revenue, arising out of or related to (a) your use of, or inability to use, the Site or our services; (b) any errors or omissions in the information provided; (c) unauthorized access to or alteration of your transmissions or data.

12. Indemnification

You agree to defend, indemnify, and hold harmless Wood Notary Services and its affiliates from any claims, damages, liabilities, costs, and expenses (including attorney’s fees) arising from your breach of these Terms or your misuse of the Site or services.

13. Third-Party Links

The Site may contain links to third-party websites that are not owned or controlled by us. We are not responsible for the content or practices of any linked site and provide these links for convenience only.

14. Modifications to Terms

We may revise these Terms at any time by posting the updated version on this page with a new “Last updated” date. Continued use of the Site or services after changes become effective constitutes acceptance of the revised Terms.

15. Governing Law & Jurisdiction

These Terms are governed by and construed in accordance with the laws of the State of Indiana, without regard to conflict-of-law principles. Any dispute arising under these Terms shall be resolved exclusively in the state or federal courts located in Marion County, Indiana, and you consent to personal jurisdiction in those courts.

16. Dispute Resolution

Before initiating litigation, both parties agree to attempt to resolve any dispute informally and in good faith. If we cannot resolve the dispute within 30 days, either party may pursue legal remedies, subject to Section 15.

17. Severability

If any provision of these Terms is held invalid or unenforceable, the remaining provisions will remain in full force and effect.

18. Entire Agreement

These Terms, together with any service-specific agreements, invoices, or policies referenced herein, constitute the entire agreement between you and Wood Notary Services regarding the Site and our services.

19. Contact Us

Questions about these Terms?

Wood Notary Services, LLC

Plainfield, Indiana 46168

Email: hello@woodnotaryservices.org

Phone: 317-385-9501